Privacy Policy
Effective Date: 9/29/2025
Holistic Health Clinic (“HHC,” “we,” “our,” or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard information you provide to us through our website (hhclinic.com), online forms, and other digital communications.
1. Information We Collect
a. Information You Provide Directly
We may collect personal information that you voluntarily provide, such as:
- Name, email address, phone number
- Date of birth and other contact details
- Health-related information you share through intake forms, appointment requests, or patient portals
b. Information Collected Automatically
When you use our website, we may automatically collect:
- IP address and browser type
- Device information and pages visited
- Cookies and similar tracking technologies (for site functionality and analytics)
We do not use this information to personally identify you unless required for security or compliance purposes.
2. How We Use Your Information
We use your information to:
- Schedule and manage appointments
- Communicate with you about your care
- Respond to inquiries or requests
- Improve our website and patient experience
- Meet legal and regulatory requirements
3. HIPAA and Protected Health Information (PHI)
When you become a patient, any health-related information we collect is considered Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA). We maintain administrative, physical, and technical safeguards to protect your PHI and only share it in compliance with HIPAA regulations.
4. Sharing of Information
We do not sell your personal information. We may share information with:
- Authorized clinic staff and practitioners to coordinate care
- Third-party service providers (e.g., secure email, scheduling platforms) under confidentiality agreements
- Legal or regulatory authorities when required by law
5. Cookies and Analytics
Our website may use cookies and analytics tools (such as Google Analytics) to measure traffic and improve user experience. You may disable cookies in your browser settings, though some features may not function properly.
6. Data Security
We use secure servers, encrypted communications (HTTPS), and other industry-standard measures to protect your information. While we take reasonable steps to safeguard data, no online transmission is 100% secure.
7. Your Rights
You have the right to:
- Request access to the personal information we hold about you
- Request corrections to your information
- Request a copy of your medical records (subject to HIPAA procedures)
- Opt out of non-essential communications
To exercise these rights, please contact us using the information below.
8. Third-Party Links
Our website may contain links to other websites. We are not responsible for the privacy practices or content of those sites.
9. Updates to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with a new “Effective Date.”
10. Contact Us
If you have any questions about this Privacy Policy or your personal data, please contact us at:
Holistic Health Clinic
Email: scheduling@hhclinic.com
Phone: 503 646 8575
Address: 4670 SW Washington Ave, Beaverton, OR 97008